Document Controls

Everyone is Accountable with Document Controls

The enhanced collaboration found in Contract Manager enables more timely responses to critical and potentially schedule-delaying field issues.

Quickly identify impact to project, potential cost and schedule delays and distribute to contractors impacted. New! Email Integration Easily capture and record correspondence and documents from external email boxes. Contract Manager supports any IMAP/POP compliant servers including Microsoft Outlook, Lotus Notes and others.

 

Solution Capabilities

Capture external emails	Capture and record all external emails to fully document all project communication.
Email records	Record who email was to, from and distributed parties. Capture all email text and upload attached files including scanned documents, pdfs and drawing files.
Batch processing	Set options to import the email either on demand or use a predetermined batch processing that runs daily at a specific time.
Collaborative RFIs	The entire project team can create, access and respond to RFIs. Appropriate field-level security restricts user access to the module, the document, and data within the document.
Submittals	Track all submittals and identify who is responsible, when it is due, and if multiple reviewers are required. Use flexible workflow to create, share and review submittals.
Drawing Log	Maintain and identify drawings, specifications, and other supporting documentation
Turnaround Graphs	Compare performance and response time by contractor. Use turnaround graphs to view who’s holding up the process, evaluate trends, and take corrective action.
Personal Action Lists	Be alerted to required actions using action list portal available from dashboard. Ensure documents keep moving according to the defined workflow and distribution for timely responses.
Alerts	Create alerts to understand if a design review is late and impacting material delivery and may ultimately impact the project end date. Simply, establish a threshold as required by project or program.
Issue Tracking	A complete issue tracking system organizes project information to resolve problems that can lead to contract changes or claims, or impact the overall project schedule or completion cost.
Meeting Minutes	Contract Manager automates the task of listing a meeting's business items, starting with previous meeting’s agenda so you don't overlook anything. As items are resolved, automatically let Contract Manager cross them off the list.
Daily Reports	Track all daily reports issued by the field or from contractors. An accurate history of project events is important when you need to explain delays or justify costs, and can be used to defend against litigation.

 

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